The winter season is swiftly approaching, bringing with it unique challenges for commercial property owners and managers. Proactive planning is crucial, not just to avoid costly repairs, but to ensure smooth daily operations and the safety of all building occupants. By taking simple yet effective steps, you can make a significant difference.

Interior Prep

• Update internal emergency plans and ensure contact info is visible. Communicate procedures clearly to all staff and tenants, ensuring everyone knows what to do in an emergency.
• Check carbon monoxide and smoke detectors. Test functionality, replace batteries, and confirm they haven’t expired. This simple check could save lives.
• Test backup power systems, like generators or battery packs. Ensure fuel or charge levels are sufficient, and test that systems function under load. This ensures your operations can continue smoothly during power outages.
• Wrap exposed pipes in unheated spaces. This prevents freezing and potential flooding—a common issue during colder months.
• Use caulk or weatherstripping to seal gaps around windows and doors. This action will prevent heat from leaking out, reducing energy costs while increasing comfort within the building.
• Have your HVAC system professionally serviced. This includes filter replacement, leak checks, and thermostat testing, all of which boost reliability and efficiency during the months you need it most.

Exterior Prep

• Inspect parking areas and walkways. Look for damage that could worsen in icy conditions. Fix issues now and have salt or sand ready for use when needed.
• Walk the property after dark to test lighting. Replace bulbs and consider upgrading fixtures to improve safety and visibility. This ensures the property is well-lit for both safety and security reasons.
• Confirm snow removal contracts or restock supplies if managing in-house. Clearly review who is responsible for what and ensure timely response plans are set, minimizing downtime after snowfall.
• Clean out gutters and downspouts. Avoid blockages and ice dam formation by ensuring drainage systems are clear and functional.
• Examine the roof for signs of wear. Look for sagging, broken shingles, or blocked drainage. Address issues before heavy snowfall to prevent serious damage.

Taking on these winter prep tasks early can provide significant benefits. It’s an investment in operational continuity, occupant safety, and building integrity. Getting ahead of potential winter weather issues by scheduling inspections or reviewing service contracts today can save you headaches and costs down the road. Don’t wait for the first snowstorm; the time to act is now!